ECI | Daylong session to brief General, Police & Expenditure Observers

In the run up to the forthcoming General Elections to the Lok Sabha and State Legislative Assemblies, the Election Commission of India organised a briefing for Observers to be deployed in the States/UTs.

Over 2150 senior officers drawn from IAS, IPS officers as well as officers from Indian Revenue Service and few other Central Services attended the briefing meeting which was organised in a hybrid mode at Vigyan Bhawan, New Delhi. Few officials joined virtually from the office of Chief Electoral Officers in their respective States/UTs. Around 900 General Observers, 450 Police Observers and 800 Expenditure Observers are being deployed in the forthcoming elections.

Reminding the Observers of their crucial role, Chief Election Commissioner Sh. Rajiv Kumar directed them to ensure a level-playing field for free, fair, intimidation and inducement-free elections. CEC emphasised that the Observers as representatives of the Commission are expected to conduct themselves professionally and be accessible to all stakeholders including candidates. Observers were instructed to be tough but polite in their conduct on the field. He asked them to visit the polling stations and familiarise themselves with the geography and take stock of any vulnerabilities and sensitive areas.

Shri Kumar also mentioned that the Commission has re-drafted all circulars and updated the manuals, handbooks which are available on ECI website in a searchable and easy to read format. He added that handbooks and manuals have been prepared on the basis of roles and functions of different officials along with a checklist of Do’s and Don’ts.

During the briefing Meeting, all the Observers were briefed about the crucial insights so as to sensitise them regarding the Commission’s various new initiatives and directions. The following was emphasised during the briefing session:

1. Observers were directed to be confined physically within the boundaries of the Parliamentary Constituency they are allotted, during the entire electoral process. GPS tracking has been proposed to be fitted in their vehicle.
2. Observers were directed to widely publicise their mobile/ landline numbers/ email addresses/ places of stay etc. on CEO/ District websites; through electronic/ print media and the same must be circulated among Candidates/ recognised political parties by DEOs/ ROs on the day of arrival of Observers in their respective Constituencies.
3. Observers were told to remain available on their phones/e-mails always and attend/ respond to the calls of Candidates/ Political parties/ General public/ personnel on election duties etc. Any complaints in this regard shall be viewed seriously by the Commission.
4. DEOs should deploy persons of integrity as Liaison Officers and security officers with Observers. These Liaison Officers/ Security Officers to be briefed and sensitised properly regarding maintaining neutrality and attend to their duties honestly and with integrity.
5. Observers were directed to do their mandatory duties honestly such as remain fully witnessing and satisfied in processes of deployment of forces, process of randomization, use of Suvidha portal by political parties and ensuring level playing fields for all candidates/ political parties. They need to come out of their comfort zones during the entire election process.
6. Observers were informed that they should visit as many polling station locations and vulnerable areas; interact with people living in these areas and identify vulnerabilities/ criticalities of such areas and ensure measures to be taken to address them.
7. Observers were also directed to observe the meetings of Candidates/ political parties being convened by DEOs/ ROs and see that their grievances are properly listened to and acted upon.
8. During polling hours on the day of poll, Observers were guided to visit as many polling stations as possible and take assessment of the situation inside polling stations regularly and ensure polling is going on in a free and fair manner.
9. Observers were told to see that central forces/ State police forces are being utilised judiciously and maintaining neutrality, and their deployment is also not favouring any political parties/ candidates.

During the day-long briefing sessions, the officers were given comprehensive and thorough inputs about the various aspects of election management by the Senior Deputy Election Commissioner, DECs and DGs of ECI. Detailed thematic presentations were made on Election planning, Observer’s roles and responsibilities, electoral roll issues, enforcement of Model Code of Conduct, legal provisions, EVM/VVPAT management, media engagement and the wide array of activities undertaken for voter facilitation under the Commission’s flagship SVEEP (Systematic Voter’s Education and Electoral Participation) programme.

The Observers were also acquainted with the various IT initiatives and mobile applications launched by the Commission for voter facilitation as well as effective and efficient management of election processes on the field. The Observers were provided with a functional demonstration of EVMs and VVPATs and briefed about the multifarious technical security features, administrative protocols and procedural safeguards that surround the EVM ecosystem to make it completely secure, robust, reliable, tamper-proof and credible.

The Observers were briefed about the recently updated and comprehensive manuals, handbooks, compendium of instructions, Do’s and Don’ts on all thematics concerning election management to facilitate their work. The same are available on ECI website in ebook and searchable format for easy access to any instructions and guidelines.